Logan Reid
Nursegrid is a scheduling app that allows nurses to manage their work and personal calendars, swap shifts, compare calendars with colleagues, and discover new job opportunities. The app provides on-the-go access to nurses, enabling them to organize their work and manage individual events. Nurses can also use Nursegrid to view their calendars, shift details, and available shifts on their smartphones, smartwatches, or Apple Watch. Additionally, Nursegrid allows nurses to match shifts and staff members from their spreadsheets to the shift types in their departments and the Nursegrid Mobile users in their staff directory. While the app is widely used, some users have reported issues with slow loading times and crashes on Android devices. To sync Nursegrid with a hospital schedule, nurses can connect their unit's schedule to the app, although specific processes may vary depending on the hospital's systems and whether they use Nursegrid as their primary scheduling platform.
| Characteristics | Values |
|---|---|
| Purpose | To sync your schedule with your hospital unit and colleagues |
| Features | Swap shifts with colleagues, compare calendars, see who you're working with, signal availability for shifts, manage multiple work sites, add a personal calendar, discover new job opportunities, send messages to colleagues, share your schedule with friends and family |
| File format | CSV or Excel (.xls, .xlsx) |
| File size | Must not exceed 5MB |
| Staff names | Must be in columns 1 or 2, in first and last name format (e.g. Doe, John or Doe, J) |
| Dates | Must be formatted as numbers only, with the month first (MM/DD/YYYY) |
| Colour coding | Nursegrid Manager’s upload engine will not recognize colour coding |
| Work sites | Toggle on any work sites you would like synced to your calendar app |
| Publishing | Click 'Publish & Notify' in the top right corner to send your schedule to staff |
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What You'll Learn
Uploading your schedule to NurseGrid
Dates in the spreadsheet should be formatted as numbers only, with the month coming first (MM/DD/YYYY). It is important to note that NurseGrid Manager's upload engine will not recognize any colour coding in your spreadsheet. Additionally, NurseGrid will only attempt to read the first tab of any spreadsheet, so ensure your schedule is on the first tab of your Excel workbook.
Once your spreadsheet meets all the requirements, you can initiate the upload process by clicking the "Upload Schedule" button in the Schedule view of NurseGrid Manager, then selecting or dragging your file. After uploading your schedule, you will need to match the shifts and staff members from your spreadsheet to the shift types in your department and the NurseGrid Mobile users in your staff directory. You can also match the unique shift identifiers from your spreadsheet to the shift types you've set up in NurseGrid.
NurseGrid will remember your shift symbols for future uploads, reducing the time it takes to publish your schedule. When you're ready to send your schedule to your staff, simply click "Publish & Notify" in the top-right corner. If you want your staff to receive a push notification about new shifts, ensure the "Send Notifications" box is checked.
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Matching shifts and staff members
NurseGrid is a scheduling app that allows nurses to manage their work calendar, swap shifts, compare calendars with colleagues, and discover new job opportunities. The app provides on-the-go access to organize work, connect with colleagues, and manage individual events.
To match shifts and staff members, administrators will need to upload a schedule. This can be done by clicking the "Upload Schedule" button in the Schedule view and selecting or dragging the file into NurseGrid Manager. The file must be in CSV or Excel format and must not exceed 5MB in size. It should include a column with the names of staff members in the first and last name format, with staff names in columns 1 or 2. Dates should be formatted as numbers with the month first (MM/DD/YYYY).
Once the schedule has been uploaded, administrators can match the shifts and staff members from the spreadsheet to the shift types in the department and the NurseGrid Mobile users in the staff directory. This can be done by clicking on the "Event Settings" button and assigning or editing the shift or event type for an unmatched shift. Symbols can be matched to shifts, and NurseGrid will remember these unique shift symbols for future uploads.
After matching all the shifts and staff members, administrators can publish the schedule by clicking "Publish & Notify" in the top-right corner. Staff members will then be able to view their shifts and make any necessary changes or swaps.
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Sending schedules to staff
Before uploading, there are a few formatting requirements to keep in mind. Your spreadsheet must be in CSV or Excel format and must not exceed 5MB in size. It must include a column with the full names of your staff members, with staff names in columns 1 or 2. Dates should be formatted as numbers, with the month first.
Once your schedule is uploaded, you can match shifts and staff members from your spreadsheet to the shift types in your department and the NurseGrid Mobile users in your staff directory. NurseGrid will learn your settings and save them for future uploads, making the process quicker.
When you're ready to send the schedule to your staff, click "Publish & Notify" in the top-right corner. If you want staff to receive a push notification about new shifts, ensure the "Send Notifications" box is checked.
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Syncing NurseGrid with Google Calendar
NurseGrid is a scheduling app that allows nurses to manage their work and personal lives by organizing their work, discovering new job opportunities, and managing individual events. It is used by 1 in 8 US nurses and is available on both iOS and Android devices.
NurseGrid can be synced with Google Calendar, allowing nurses to access their work and personal calendars in one place. Here is a step-by-step guide on how to sync NurseGrid with Google Calendar:
- Use the computer/web browser version of both NurseGrid and Google Calendar instead of the apps. The Google Calendar app does not currently support adding calendars by URL.
- On the Google Calendar website, locate your synced NurseGrid account schedule. It should appear in the list of your synced calendars on the left-hand sidebar.
- Hover over the NurseGrid shift calendar until an "X" appears, then click the "X" to unsubscribe and remove the calendar from Google.
- Navigate to the Calendar Options page and ensure that any worksites you want synced to your calendar app are toggled on.
- Enable Calendar Sharing by turning the toggle on if it is off. An auto-generated link will appear below.
- Copy the auto-generated link and add it to your Google Calendar.
By following these steps, you can effectively sync your NurseGrid schedule with Google Calendar, providing a seamless way to manage your work and personal commitments in one convenient location.
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Using the NurseGrid app
NurseGrid is a scheduling app that allows nurses to manage their work calendar and connect with colleagues. The app is available on the App Store and Google Play and can be used on smartphones, smartwatches, and Apple Watches.
To use the NurseGrid app, you must first download it onto your device. You can then use the app to organize and manage your work schedule, including shifts at multiple locations. You can also use the app to connect with colleagues, swap shifts, and view who you are working with before your shift. Additionally, the app allows you to discover new job opportunities, send messages to colleagues, and share your schedule with friends and family.
If you are a manager looking to sync your staff's schedules with NurseGrid, you can do so by uploading a schedule file. The file must be in CSV or Excel format, with specific columns for staff names and dates. Once uploaded, you can match the shifts and staff members from your spreadsheet to the shift types in your department and the NurseGrid users in your staff directory.
NurseGrid can also be synced with Google Calendar. To do this, you must use the web browser version of both NurseGrid and Google Calendar. You can then locate your synced NurseGrid account schedule in the list of synced calendars on Google Calendar and enable calendar sharing to generate a subscription link. This link can then be added to your Google Calendar to sync the two calendars.
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Frequently asked questions
To sync your NurseGrid schedule with your hospital schedule, you must first upload your schedule. To do this, click the 'Upload Schedule' button in the Schedule view and select your file. Your file must be in CSV or Excel format and must not exceed 5MB in size. Once uploaded, you will be able to match shifts and staff members from your spreadsheet to the shift types in your department.
To sync your NurseGrid schedule with your Google Calendar, you must use the computer/web browser version of both applications. On the Google Calendar site, locate your synced NurseGrid account schedule in the sidebar. Hover over the NurseGrid shift calendar and click the 'X' to unsubscribe and remove the calendar. From the Calendar Options page, toggle on any worksites you would like to sync to your calendar app and copy the auto-generated link.
When you first upload your schedule, you will need to match the unique shift identifiers from your spreadsheet to the shift types you have set up in NurseGrid. You can assign and edit shifts by clicking on the 'Event Settings' button. Once you have matched your shifts, the platform will remember your settings for future uploads.
